Technicians
Scan it in the truck.
Photograph the receipt; the scans inbox reads it, itemises it and waits for you to say which job it was for.
ScanInboxItemised
AppSite Expenses
Photograph a receipt; it files itself.
Record what was spent, or send the receipt to the inbox and let it be read for you — no retyping, and nothing left in a shoebox for month end.
Who it’s for
Anyone who has a receipt in their pocket.
Owners
Every line lands somewhere.
A fuel line to the truck, a part to the work order, a tax line to tax — allocated, approved, and posted to the division that spent it.
AllocateApprovePer division
Bookkeepers
Matched into your catalogues.
A scanned line becomes a real part or category, not free text — so Books gets a record it can post.
Catalogue matchPosts to Books
The scans inbox
Read, itemised, allocated.
Every receipt or document you capture lands in the scans inbox, is read line by line, and waits only for the allocation a person has to make — then approval and reimbursement travel with it to Books.
- Receipt scanning — with line-item extraction.
- A scans inbox — for everything captured.
- Allocation — each line to a work order, the catalogue or tax.
- Catalogue matching — a line becomes a real part or category.
- Approval and reimbursement — state on the record.
- Posts to Books — under the division that spent it.
From a receipt to the books in three steps
Scan, allocate, approve.
Step 1 · Scan
Photograph it.
It lands in the inbox, read line by line.
Scan
Step 2 · Allocate
Say what each line was for.
A job, a catalogue item, a tax line.
Allocate
Step 3 · Approve
Approve; it posts.
Books gets it under the division that spent it.
ApproveBooks
Start
Expenses comes with every plan.
Scanning, the inbox, allocation and posting to Books are part of every AppSite plan.
Scan the receipt in your pocket.
It files itself — you say which job, and Books does the rest.